Proposals

Welcome to the City of Pocomoke’s Request for Proposals (RFP) page. This is where we post all open opportunities for vendors, contractors, and service providers to work with the City through a fair and competitive bidding process. Below, you’ll find current RFPs, RFQs, and other solicitations, along with full details, submission requirements, and deadlines. We welcome all qualified applicants and are committed to transparency, accountability, and community-focused partnerships. For more information, please contact Melinda Stafford, City Clerk, at MStafford@PocomokeMd.gov.

INVITATION TO SUBMIT PROPOSALS

RFP No.: PC-2026-01

Project: Architectural / Engineering Design Services – Pocomoke City Family Life Center (Community Center)

Issue Date: August 12, 2025

Proposal Due Date: September 18, 2025 – 4:00 PM EST

The City of Pocomoke, Maryland is inviting qualified architectural and/or engineering firms to submit proposals to provide professional design services for the planned Pocomoke City Community Center.

Pre-Bid Meeting Notice

A pre-bid meeting for the Pocomoke City Family Life Center (Community Center) Project (RFP #PC-2026-01) will be held on Thursday, September 4, 2025, at 10:00 AM at Pocomoke City Hall, 101 Clarke Avenue, Pocomoke City, MD 21851.

Attendance is mandatory for all firms intending to submit a proposal. The purpose of this meeting is to review the scope of services, project requirements, and applicable Community Development Block Grant (CDBG) requirements, including federal labor standards, MBE/WBE outreach, and Section 3 obligations.

Following the meeting, a walk-through of the proposed Community Center project site will be conducted.

Questions regarding this RFP must be submitted in writing by Monday, September 8, 2025, at 4:00 PM. Responses will be compiled and distributed in writing to all registered attendees no later than Wednesday, September 10, 2025.

Contact:

Melinda Stafford

City of Pocomoke

Email: MStafford@PocomokeMd.gov

Addendum No. 1

Date: August 19, 2025

This Addendum is issued to all prospective offerors in response to questions received by the deadline. This addendum is hereby made part of the RFP and shall be included in the scope of work.

Question 1:

Is the Town looking for complete construction documents, including mechanical, electrical, plumbing, and structural engineering, or are you all looking for design drawings (including dimensions and material specifications, but without the full engineering) to be used for the grant application?

Response 1:

The City of Pocomoke City is seeking complete construction documents as part of this solicitation. This includes architectural, mechanical, electrical, plumbing, and structural engineering. The selected firm will be responsible for developing a full set of coordinated construction drawings and specifications suitable for bidding and construction. These documents will not only support the City’s Community Development Block Grant application but will also serve as the final construction package for use in future phases.

Acknowledgement of Addendum

Offerors must acknowledge receipt of this Addendum by including it with their proposal submission.

Addendum No. 2

Date: August 19, 2025

This Addendum is issued to all prospective offerors in response to questions received by the deadline. This addendum is hereby made part of the RFP and shall be included in the scope of work.

Question 1: Is there any information available on the site for this project?

Response 1: No, the project site is a vacant lot within city limits previously cleared and graded, located adjacent to existing city infrastructure. Site photos will be included in the Addendum (See Below) . The 32778 SF property sits on Maple and Walnut Street, adjacent to the old Armory Site. The property is owned by the City of Pocomoke and has access to existing utilities (water, sewer, electric).

Question 2: Are there any expectations of site design features for this project, such as outdoor spaces or amenities for the community and building occupants?

Response 2: The City is interested in incorporating outdoor community space as part of the design, including seating areas, green space, and the possibility of small gathering areas or play spaces. Consideration of pedestrian connectivity and accessibility to surrounding neighborhoods is also important.

Question 3: Are there any specific requirements for stormwater design, landscape design, or parking lot design that are unique or important to this project?

Response 3: The project will be required to comply with Worcester County and State of Maryland stormwater management regulations. The City encourages sustainable and environmentally responsible solutions. Landscape design should prioritize native plantings and low-maintenance features. Parking lot design should provide adequate capacity for community use, be ADA compliant, and incorporate safe pedestrian access.

Question 4: Do you know the general size range of building that the County is anticipating for the community center?

Response 4 : The City anticipates a three-story building with approximately 20,000 – 25,000 square feet of interior space. This range is based on preliminary programming, including classrooms, a multi-use court, a fitness center, and community meeting rooms.

Question 5: Does the City have any esthetic design goals for this project worth our consideration?

Response 5: Yes. The city desires a building design that reflects community character and identity. Elements should incorporate red brick and natural accents to complement surrounding structures, large windows to maximize natural light, and subtle symbolic design features (such as arrowhead brick patterns) to honor local heritage. The design should also be modern, functional, and welcoming, while aligning with the City’s coastal, agricultural, and riverfront identity.